Welcome to [ORGANIZATION/COMPANY NAME] (“we,” “us,” “our”). These Terms of Service (“Terms”) govern your access to and use of [PRODUCT NAME] (the “Service”), including our website at [WEBSITE URL], our administrative web/app tools, and our companion mobile applications (collectively, the “Platform”). The Platform is a sports organization management tool used to manage organizations, leagues, seasons, divisions, teams, rosters, events, and related communications for players, guardians, coaches, and administrators.
By creating an account, logging in, or otherwise using the Platform, you agree to these Terms. If you do not agree, do not use the Platform.
1. Who May Use the Platform
The Platform is intended for use by sports organizations and their members, including league, team, and division administrators, coaches, players, and the parents or legal guardians of players who are minors.
- You must be at least 18 years old to create an administrator, coach, or guardian account and to agree to these Terms on your own behalf.
- If you are a parent or legal guardian, you may create or manage an account on behalf of a minor player, and you are responsible for that minor's use of the Platform and for the accuracy of any information you provide about them.
- Accounts for minors are created and controlled by a parent or legal guardian, or by an authorized organization administrator or coach acting in accordance with the organization's policies, not directly by the minor.
- Organizations, leagues, divisions, and teams may designate administrators with different levels of access (e.g., organization, league, or division administrators). Each administrator is responsible for the accuracy of the data they enter and for actions taken under their account, within the scope of access granted to them.
2. Accounts and Security
You are responsible for maintaining the confidentiality of your login credentials and for all activity that occurs under your account. You agree to notify us promptly at [SUPPORT EMAIL] of any unauthorized use of your account or any other breach of security.
We reserve the right to suspend or terminate accounts that provide false information, violate these Terms, or are used in a manner that we reasonably believe poses a risk to other users, particularly minors.
3. Acceptable Use
When using the Platform, you agree not to:
- Upload, post, or transmit content that is unlawful, harassing, abusive, defamatory, obscene, or otherwise objectionable, particularly content involving minors;
- Use the Platform's messaging or communication features to contact a minor outside the appropriate coaching, administrative, or guardian relationship, or in a manner inconsistent with the organization's code of conduct;
- Upload photos, videos, or personal information about another person, including a minor, without appropriate authorization from that person's parent or guardian or the organization;
- Attempt to gain unauthorized access to another user's account or to data outside the scope of your assigned role (e.g., another organization's, league's, or division's records);
- Use the Platform to send spam, solicitations, or unauthorized advertising;
- Reverse engineer, scrape, or interfere with the normal operation of the Platform.
4. Content You Provide
You retain ownership of the content you submit to the Platform (such as roster information, photos, and messages), but you grant us a non-exclusive, worldwide, royalty-free license to host, store, reproduce, and display that content solely as necessary to operate and provide the Service.
You represent that you have the necessary rights and, where applicable, parental/guardian consent to submit any content relating to a minor, including photographs.
5. Roles, Scoped Access, and Organizational Data
The Platform allows an organization to designate administrators with different scopes of access (organization-wide, league-wide, or division-wide). Each organization is responsible for assigning appropriate roles to its administrators and for ensuring that access to player and guardian data is limited to those with a legitimate need related to the organization's activities. We are not responsible for an organization's internal decisions about who is granted administrator access.
6. Privacy
Our collection and use of personal information, including information about minors, is described in our Privacy Policy, which is incorporated into these Terms by reference.
7. Intellectual Property
The Platform, including its software, design, and branding, is owned by [ORGANIZATION/COMPANY NAME] or its licensors and is protected by intellectual property laws. Except for the limited license to use the Platform as intended, these Terms do not grant you any rights to our intellectual property.
8. Third-Party Services
The Platform may link to or integrate with third-party services (for example, communication or notification providers). We are not responsible for the content, policies, or practices of third-party services.
9. Disclaimers
THE PLATFORM IS PROVIDED “AS IS” AND “AS AVAILABLE,” WITHOUT WARRANTIES OF ANY KIND, WHETHER EXPRESS OR IMPLIED, INCLUDING WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, OR NON-INFRINGEMENT. WE DO NOT WARRANT THAT THE PLATFORM WILL BE UNINTERRUPTED, ERROR-FREE, OR SECURE. THE PLATFORM IS A SCHEDULING AND ORGANIZATIONAL TOOL AND IS NOT A SUBSTITUTE FOR AN ORGANIZATION'S OWN SAFETY POLICIES, BACKGROUND CHECK PROCEDURES, OR SUPERVISION OF MINORS.
10. Limitation of Liability
TO THE FULLEST EXTENT PERMITTED BY LAW, [ORGANIZATION/COMPANY NAME] AND ITS OFFICERS, EMPLOYEES, AND AGENTS WILL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, OR ANY LOSS OF DATA, ARISING OUT OF OR RELATED TO YOUR USE OF THE PLATFORM. OUR TOTAL LIABILITY FOR ANY CLAIM ARISING OUT OF THESE TERMS OR THE PLATFORM WILL NOT EXCEED THE AMOUNT YOU PAID US, IF ANY, IN THE TWELVE (12) MONTHS PRECEDING THE CLAIM.
11. Indemnification
You agree to indemnify and hold harmless [ORGANIZATION/COMPANY NAME] from any claims, damages, or expenses (including reasonable attorneys' fees) arising from your use of the Platform, your violation of these Terms, or your violation of any rights of another person, including a minor whose information you submitted without proper authorization.
12. Termination
We may suspend or terminate your access to the Platform at any time, with or without notice, for conduct that we believe violates these Terms or is harmful to other users, the organization, or the Platform. You may stop using the Platform at any time; certain organizational records may be retained by the organization administrator as described in the Privacy Policy.
13. Changes to These Terms
We may update these Terms from time to time. If we make material changes, we will provide reasonable notice (for example, by posting an updated effective date or notifying administrators). Continued use of the Platform after changes take effect constitutes acceptance of the revised Terms.
14. Governing Law and Disputes
These Terms are governed by the laws of [STATE/COUNTRY], without regard to conflict-of-law principles. Any disputes arising under these Terms will be resolved in the state or federal courts located in [COUNTY/STATE], and you consent to the jurisdiction of those courts.
15. Contact Us
If you have questions about these Terms, please contact us at:
[ORGANIZATION/COMPANY NAME]
[MAILING ADDRESS]
[SUPPORT EMAIL]
This is a general-purpose template and does not constitute legal advice. Because this Platform involves accounts for minors and role-based access to personal data, we recommend having these Terms reviewed by an attorney familiar with your organization's jurisdiction and any youth-sports or data-protection regulations that may apply before publishing them.